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St. Louis Voices Academy

Executive Director Board Report
Aligned to the Executive Director Contract Performance Evaluation Framework
Reporting Period: February 2026

Prepared by: Dr. Jazzmine Nolan-Echols

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Executive Summary

The school continues to progress through an operational stabilization and institutional restructuring phase. Efforts remain focused on strengthening internal systems, reducing

operational costs, and establishing long-term sustainability.

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A. Key Developments

• Building heat restoration completed
• Payroll costs reduced by approximately 60%
• Financial and personnel systems fully digitized
• Operational systems transitioning toward automation and centralized oversight
• Preparations underway for transportation contract termination and internal busing transition

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B. Challenges and Board Actions

• Legacy financial liabilities estimated at approximately $100,000
• Ongoing litigation and regulatory oversight
• Anticipated site visit preparation
• Required Board Action:
  • Ratification of financial corrections related to legacy liabilities
  • Approval of vendor transitions and transportation restructuring

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Personnel Management & Organizational Structure

Staffing stabilization has largely been achieved following the completion of several key hires. Organizational restructuring has resulted in a leaner staffing model with improved operational efficiency.

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A. Staffing Dashboard

• All final staff positions filled as of February 9, including Special Education, 2nd Grade, and Kindergarten teachers
• One pending replacement needed for a 1st Grade position
• New role created: Family & Student Services Coordinator
• Teacher certifications, background checks, and benefits enrollment fully verified

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B. Organizational Updates

• Eliminated redundant roles including:
  • Operations Manager
  • Office Coordinator
  • Behavioral Interventionist
• Payroll processing digitized, reducing administrative processing time significantly
• Professional development conducted focusing on:
  • Mathematics instruction
  • I-Ready implementation
  • PowerSchool data analysis

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Instructional Program & Academic Performance

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Instructional delivery has stabilized and academic monitoring systems are now consistently implemented across classrooms. Data-driven instruction and media arts integration continue to support student engagement and learning outcomes.

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A. Academic Dashboard

• I-Ready assessments completed schoolwide
• Data-driven tutoring plans implemented based on assessment results

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B. Instructional Updates

• Annual curriculum mapping presented during February professional development
• Media Arts curriculum integrated into classroom instruction and small group learning
• Student “Morning Show” launched through digital broadcasting platforms
• Continued monitoring of academic performance through data analysis and instructional coaching

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School Culture, Behavior & Safety

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Schoolwide behavior expectations and accountability systems continue to be reinforced. Student support services and digital behavior tracking systems have improved oversight and documentation.

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A. Culture Dashboard

• PowerSchool implemented for digital tracking of disciplinary referrals
• Paper-based behavior documentation eliminated

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B. Culture & Safety Updates

• Student services coordination implemented to support emotional regulation and student behavior
• New protocols established for:
  • Late arrivals
  • Hallway transitions
  • Student supervision
• Staff accountability reinforced through professional conduct expectations

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Operations, Finance & Facilities

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Operational efficiency has improved through cost reductions, automation, and internalization of key systems. Facilities improvements and transportation restructuring are contributing to improved safety and long-term financial sustainability.

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A. Finance Dashboard

• Monthly expenditures reduced to approximately $32,000
• Paid before/aftercare program introduced at $30 per week beginning March 1, 2026
• Full QuickBooks migration completed with historical reconciliation

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B. Operations & Facilities Updates

• Boiler-based heating system fully restored
• Classrooms decluttered and modernized with new instructional boards
• Internal custodial and maintenance model implemented
• Transportation vendor contract scheduled for termination following safety concerns
• Transition to an internal transportation model scheduled for March 13, 2026

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Compliance Reporting

Compliance systems have transitioned to digital platforms to improve documentation and reporting accuracy. Required regulatory actions and reporting obligations are actively monitored and addressed.

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A. Compliance Dashboard

• Special education compliance actions completed during the week ending February 6, 2026
• PowerSchool implemented as the primary digital system for attendance and grade reporting

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B. Compliance Updates

• Regulatory communications continue with oversight agencies
• Sunshine Law requests processed and documented
• Site visit anticipated in the coming months
• Compliance documentation and reporting systems fully digitized

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Strategic Development, Partnerships & Fundraising

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Strategic restructuring efforts have enabled improved use of facilities and operational resources. Program expansion and internal systems improvements support long-term institutional development.

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A. Strategic Progress Dashboard

• Seven instructional rooms reclaimed for Media Arts programming
• Administrative spaces reorganized for potential program and operational uses

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B. Strategic Updates

• Enrollment systems reactivated with updated internal processes
• New operational procedures implemented for enrollment evaluation
• School website infrastructure transitioned to internal control and management

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External Relations, Family Engagement & Enrollment

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Family communication and engagement remain priorities during the school’s restructuring phase. Enrollment systems and outreach initiatives have been restored to support community engagement.

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A. Enrollment Dashboard

• Enrollment systems fully operational across all administrative platforms

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B. Family & Community Engagement Dashboard

• Community Town Hall meeting conducted on February 13, 2026
• Family communication initiatives implemented regarding new programs and procedures

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C. Engagement Updates

• New school supply guidance distributed to families
• Communication campaigns underway regarding the new before/aftercare program
• Continued engagement with families to reinforce school expectations and policies

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Long-Term Planning, Risk Management & Institutional Health

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Major operational risks have been reduced through financial restructuring and systems modernization. Strategic planning now focuses on long-term financial sustainability and operational control.

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A. Strategic Risk Dashboard

• Payroll budget reduced by approximately 60% from the prior semester
• Financial oversight systems strengthened

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B. Risk Management Updates

• Internal transportation model projected to reduce costs by approximately $200,000 annually
• Technology systems centralized under school administrative control
• Active legal matters continue to be managed by legal counsel

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Commission Relations

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Communication with regulatory bodies continues as the school addresses compliance requirements and legal matters. Board participation remains important in responding to regulatory and legal developments.

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A. Updates Provided

• Court hearing conducted February 2 and rescheduled for February 25
• Deposition hearing scheduled for February 19, 2026

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B. Required Board Actions

• Board signatures required for transportation leases supporting the internal busing transition
• Board acknowledgement of legacy financial liabilities required for governance documentation

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Board Directives Tracker

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Board directives continue to guide major operational initiatives and structural changes. Progress on each directive is monitored to ensure timely implementation.

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A. Directive Status

• Internal Transportation Transition – In Progress
• QuickBooks Migration – Completed
• Staffing Realignment – Completed

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B. Implementation Updates

• Transportation contract termination scheduled for March 13, 2026
• Historical accounting records and vendor ACH fully migrated
• Organizational restructuring fully implemented

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Attachments & Evidence

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Supporting materials have been compiled to provide verification for operational, financial, and compliance actions referenced in this report. These documents are available for board review and institutional recordkeeping.

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A. Attachments

• Updated Organizational Chart
• QuickBooks Balance Sheets (Jan 2025 – Feb 2026)
• Internal Transportation Cost Projections
• Professional Development Curriculum Materials